Room Rep Responsibilities

• Customize and send out the provided Welcome Letter to the parents in your class.

• Provide an envelope or a box in the classroom where donations and documentation can be placed. 

• Communicate with your teacher and the class parents. 

• Meet with your teacher regularly and especially prior to each party to determine his/her specific needs and expectations. 

• Review the following at your first meeting with your teacher:

  • General volunteer needs and preferences

  • Proposed classroom celebrations and dates

  • Preferred method of communication

  • Class roster

  • Advice on what activities would be appropriate for the class (i.e., should the party be more game focused, craft focused or both)

  • Any specific food requests for the class parties (i.e., a teacher may only want water served and not juice, etc.)

• Plan class parties/celebrations and post sign-up sheets asking for food items, paper products and volunteers. Work/communicate with your teacher throughout the party planning process.

• Assist with Author’s Day: Some classes celebrate the work the children put into creating and publishing their writings. 

• Assist with special projects as needed.

• Welcome new students.

• Maintain confidentiality. Stocklmeir Elementary takes student confidentiality very seriously and expects all volunteers to do the same. Everything that you see and hear in the classroom is confidential. Do not discuss observations and interactions that you witness or are part of at school. The teachers and staff will share academic, social, behavioral and emotional concerns with the families as needed. Your leadership and modeling are important with respect to confidentiality.

• Please let the PTA Room Rep Coordinator know if you cannot fulfill your role for any reason, have any issues planning your parties or if you have changes to your personal information.