Communications

Communication is Key to a Successful Year!

ROOM REP COORDINATOR COMMUNICATIONS

Website: This site has been created for you to use as a reference. The intent of this site is to house different templates, sign-up sheets, examples and key information needed to help you do your job successfully.

WhatsApp: We will be using WhatsApp for the majority of my communications.

Meetings: We will have approximately 2-3 planning meetings during the school year. These meetings will either be in person or virtually depending on the current circumstances.

COMMUNICATIONS GUIDELINES

WhatsApp will be the primary source of communication between the PTA Room Rep Coordinator and you. It should also be the primary source between you and your parents.

Communication is the key to having a successful year, so make sure you “over communicate” rather than “under communicate.”

NEVER share any information (this includes, but is not limited to emails and phone numbers) you collect from the parents or teacher. It is confidential.

NEVER contact parents for any personal reasons using the information you have gathered.

Room Reps will serve as moderators for their WhatsApp class group; if there are conversations that are more appropriate to be discussed outside the channel or with admin, please act as needed.

COMMUNICATIONS WITH PARENTS

All parents need to be aware of class events, school events, volunteer opportunities, etc. Most of this information will come directly from the PTA or your teacher. Periodically, however, the Room Rep Coordinator or your teacher will ask you to forward school- or class-related announcements to the parents in your class. Many of these announcements are related to upcoming PTA events and are therefore time sensitive. We ask for your help in ensuring that these messages are sent in a timely manner. Class email lists are helpful in this process. Please remember that the contact information you receive as a Room Rep should only be used to communicate school-related events and information. It should never be used for any other purpose or disseminated outside of the school community. When sending group emails, please address it to yourself and your teacher and then put everyone else’s email address on the bcc address line. This keeps everyone's email address confidential.

Communication Vehicles:

WhatsApp via your classroom.
Email: Create a group email list to facilitate communication with parents.
Teacher’s Newsletter: include a small note in his/her newsletter to communicate with the families

WhatsApp will now be used for:

Sign-up sheets with reminders
Class and Party Announcements
Chat with fellow parents
Post and upload pictures and documents

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